RoW Mow and Trim Breathitt, Magoffin and Perry Co

The Kentucky Transportation Cabinet Division of Purchases is seeking bids for right-of-way mowing and trimming services across Breathitt, Magoffin, and Perry Counties in District 10. The procurement is a Request for Bid (RFB) for comprehensive roadway maintenance involving three full mowing cycles beginning in late May 2025, covering approximately 2,958 acres of roadways. Contractors must mow grass to a height of 6-10 inches, perform trimming, and remove litter on specified routes, with a maximum of 15 working days allowed per mowing cycle. Bidders must be prequalified for work item I-29 (Right of Way Mowing) and I-37 Traffic Control, and provide traffic control certifications for all employees before each mowing season. The bid submission deadline is February 11, 2025 at 1:30 PM ET, with a tentative contract award date of March 3, 2025. Vendors must maintain $1,000,000 in general liability insurance and comply with workers' compensation requirements. Evaluation criteria include compliance with technical specifications detailed in accompanying spreadsheets and technical drawings, which outline precise mowing routes, mile markers, and acreage calculations for each county.

The contract includes provisions for optional one-year renewals and a fuel price adjustment clause that allows compensation modifications when diesel fuel prices fluctuate more than 5% from the January 1 baseline price. There are no specific set-aside designations mentioned for disadvantaged enterprises. Penalties are structured at $1,000 per calendar day for late starts or completion delays and $500 for each unsatisfactory work performance occurrence. The initial contract period runs through December 31, 2025, with the potential for four additional one-year renewal periods. While no incumbent vendors are explicitly named, the detailed technical drawings and work location spreadsheets suggest a systematic approach to ongoing roadway maintenance. The contract appears to be open to qualified contractors with appropriate equipment and certifications, with total project acreage estimated at 2,958 acres to be priced on a per-acre basis. Pre-work meetings are mandatory, and contractors must demonstrate technical capability to perform precise mowing and trimming according to Kentucky Transportation Cabinet specifications.