RoW Mow Allen Co D3

The Commonwealth of Kentucky Transportation Cabinet, Division of Purchases, on behalf of the Division of Maintenance, is issuing a Request for Bid (RFB) for right-of-way mowing services in Allen County within District 3. The procurement seeks a master agreement contract to provide mowing and traffic control maintenance services covering 2,538 acres across multiple state routes and US highways within Allen County, including US 31E, US 231, and numerous Kentucky state routes (KY 100, KY 101, KY 252, KY 980, and others), totaling 210.902 miles of roadway. The scope of work encompasses three full mowing cycles beginning in late May with vegetation cut to 6-10 inches in height, along with trimming of bridge embankments, litter removal, and three cycles of traffic control maintenance. Bidders must submit pricing on a per-acre basis for mowing services and a per-cycle basis for traffic control, with all prices remaining firm for the initial contract period except for one allowable price increase after twelve months based on industry-wide changes subject to written justification and approval. Prospective vendors must be prequalified by the Department of Highways for work items I-29 (Right of Way Mowing) and I-37 (Traffic Control) prior to bid closing on February 19, 2026, at 1:30 p.m. Eastern Time, with responses accepted only through electronic submission via the Kentucky Vendor Self Service e-Procurement system. The tentative award date is February 27, 2026, with contract effectiveness from award through December 31, 2026, and optional renewal for four additional one-year periods subject to written approval from both the vendor and KYTC Division of Purchases.

The RFB does not specify set-aside designations or restrictions limiting responses to particular organization types, disadvantaged enterprises, or incumbent vendors. Successful bidders must maintain a $1,000,000 general liability insurance policy and Kentucky worker's compensation insurance, naming the Kentucky Transportation Cabinet as additional insured, with ACORD certification due within ten days of notice of intent to award; additionally, certified traffic control operators with valid certifications must be provided, and all equipment must comply with OSHA regulations. The contract includes performance penalties for failure to begin work on the specified date ($1,000 per day), failure to complete work within required timeframes ($1,000 per day), failure to replace damaged mailboxes ($250 per occurrence), and improper use of batwing mowers or failure to remove roadside debris ($250 per occurrence), with all work performed during daylight hours in compliance with the Manual on Uniform Traffic Control Devices (MUTCD). Payment will be made within thirty working days of invoice submission for actual quantities of work completed as documented on delivery orders. The specific contract award value or budget range is not disclosed in the procurement documents provided.