Routine Calibration Services of Level, Pressure, and Flow Meters

Sarasota County is soliciting bids for a three-year term contract to provide routine calibration services for over 400 level, pressure, and flow meters located at wastewater and water treatment facilities. The Invitation for Bids (IFB) requires a vendor capable of performing annual and biennial calibrations with specific accuracy requirements: flow meters within 4%, pressure gauges within 2%, and level sensors within 0.1% accuracy. Bidders must demonstrate at least five years of experience providing similar calibration services and submit a minimum of two professional references. The contractor will be responsible for providing all necessary equipment, tools, personnel, and transportation to complete the calibration services. Vendors must use the County's Work Management System for receiving work orders and electronically reporting performance. The bid response is due on February 8, 2024, with the contract anticipated to commence shortly thereafter. Invoicing will be based on all-inclusive unit prices, with no additional fees permitted.

There are no specific set-aside designations or restrictions on vendor types for this solicitation. The contract does not indicate a preference for local or disadvantaged businesses, specifically noting that typical local business preferences do not apply due to grant funding requirements. Sarasota County reserves the right to adjust pricing under unforeseeable conditions and will require comprehensive insurance coverage, including workers' compensation, commercial general liability, and business automobile liability. While a specific contract value is not explicitly stated, the scope involves calibrating over 400 instruments across multiple facilities, suggesting a substantial contract opportunity. The extensive list of meters spans various sites including water wells, pump stations, storage tanks, and infrastructure components from manufacturers such as Siemens, Rosemount, McCrometer, and Water Specialties, indicating a complex and technical service requirement.