Rotor Field Poles IFB 10215386

The California Department of Water Resources has issued an Invitation for Bid (IFB 10215386) for specialized manufacturing of rotor field poles for synchronous motor and generator units serving four hydropower facilities: Buena Vista Pumping Plant, Wheeler Ridge Pumping Plant, Chrisman Pumping Plant, and Edmonston Pumping Plant. The contractor must design, manufacture, test, and deliver up to eight complete sets of spare rotor field poles with universal configuration for motors ranging from 8,500 to 80,000 horsepower, including special tools, spare parts, and comprehensive documentation. Key deliverables include reverse engineering of existing field poles, creation of engineering drawings, acceptance testing, and quality assurance documentation. Bidders must possess a valid General Engineering Contractors license (Class A) or Electrical Contractor license (C-10), employ at least one Professional Engineer of Record, maintain documented quality assurance/quality control and safety programs, and provide five verifiable customer references for rotor field pole work completed within the past three years. Technical questions were due February 9, 2026, with responses provided by February 11, 2026. Bids must be received by February 24, 2026 at 3:30 PM, with public bid opening scheduled for February 25, 2026 at 9:00 AM via Microsoft Teams. The anticipated contract start date is April 1, 2026, with an initial three-year term and an option to renew for two additional years.

The procurement includes a minimum three percent Disabled Veteran Business Enterprise (DVBE) participation commitment, with incentive calculations available for higher participation levels, and bidders may also qualify for Small Business preference programs. Contractors must maintain comprehensive insurance coverage including commercial general liability of $1,000,000 per occurrence/$2,000,000 aggregate, workers' compensation with statutory limits, automobile liability of $1,000,000, motor truck cargo liability, and errors and omissions insurance of $1,000,000 each occurrence/$3,000,000 aggregate. A five-year warranty is required for all manufactured rotor field poles, and subcontracted work will be invoiced at cost plus fifteen percent with supporting documentation required. Payment will be structured on a progress basis with 20 percent for Letter of Acceptance, 20 percent for engineering drawings, 20 percent for raw material procurement, 20 percent for Factory Acceptance Testing, 10 percent for delivery, and 10 percent for final project report submission. No specific contract value or budget range was disclosed in the available documentation. No incumbent vendors or current contractors were identified in the procurement materials.