Roofing materials for Selmier SF 154498Bid Documents

The Indiana Department of Natural Resources (DNR) is seeking roofing materials for a roof replacement project at Selmier State Forest through a Request for Quotation (RFQ) with solicitation number 0000086108. The procurement requires specific roofing components including 120 Oakridge Teak Shingles, 40 White Aluminum Drip Edge Long Leg components, 2 reels of 2-square Henry Ice/Watershield, 5 rolls of 48"x250' Synthetic Felt, 4 OC ProEdge Hip Teak pieces, and additional specialized roofing materials. Responses must be submitted by December 10, 2025, at 11:00 AM EST, with submission options including email to asimonton@dnr.in.gov, fax to (317) 972-3275, or mail to the DNR at 402 W. Washington St., Room W265, Indianapolis, IN 46204. All quoted prices must remain valid for thirty calendar days following the response due date, and electronic submission through the supplier portal is not permitted. Questions regarding the solicitation must be emailed to Amber Simonton by December 3, 2025, to ensure sufficient processing time.

The solicitation establishes specific participation goals for minority-owned businesses (8%), women-owned businesses (11%), and veteran-owned small businesses (3%), with vendors claiming these preferences required to submit subcontractor commitment forms and signed letters of commitment from certified enterprises. The State of Indiana is tax-exempt and will not accept price increases for partially canceled purchase orders. A binding agreement will only be created upon issuance of a Purchase Order within the specified solicitation period, with the State reserving the right to terminate the contract with thirty days' notice or immediately if funding becomes unavailable. Deliveries must occur within the timeframe specified on the Purchase Order, not exceeding thirty days if no specific timeframe is provided. While no specific budget range is mentioned, vendors must incorporate all additional fees, including shipping charges, into their unit costs, and manual signatures are required for responses exceeding $75,000.