Rollover Simulators

The Commonwealth of Kentucky Finance and Administration Cabinet on behalf of the Kentucky Transportation Cabinet (KYTC) Office of Highway Safety issued Request for Bid (RFB) 758 2300000463 on January 25, 2023, seeking qualified vendors to provide two rollover simulators for driver safety training purposes. The procurement requires small SUV models with four doors in white color, equipped with hydraulic rollover mechanisms mounted on black trailers powered by 110-volt electrical service, and including two adult and two child-sized crash dummies per unit. Each simulator must be mounted on a 22-foot by 83-inch trailer with tandem 3,000-pound axles and 2-inch by 8-inch main frame rails, with delivery required within 120 calendar days of order receipt. Vendors must bid all line items as a group to be considered responsive, with pricing quoted on an F.O.B. Destination Freight Prepaid and Allowed basis and remaining valid for a minimum of 60 calendar days following the bid due date of February 9, 2023, at 1:30 PM ET. Written questions from vendors are due by February 1, 2023, at 10:00 AM ET, with bid opening scheduled for 3:30 PM ET on the closing date via conference line. The award methodology utilizes a Best Value Ranking Approach allocating 90 points to price (with the lowest-priced conforming bid receiving maximum points) and 10 points to delivery performance. Successful vendor registration in the Commonwealth's eProcurement System is mandatory prior to bid submission, and all pricing must include comprehensive warranty coverage for simulators, pumps, controls, and all delivery costs.

The solicitation offers reciprocal preference to Kentucky resident bidders as defined under KRS 45A.494, with qualified bidders including Kentucky Correctional Industries and Kentucky Industries for the Blind receiving preferences of 20 and 15 percent of maximum points respectively. Bidders claiming resident bidder status must attest that they are authorized to transact business in Kentucky and have maintained Kentucky corporate income tax filings, Kentucky unemployment insurance fund payments, and a valid Kentucky workers' compensation policy for at least one year prior to the contract advertisement date. All bidders must submit tax registration documentation, required affidavits claiming resident status if applicable, and certificates of authority for foreign entities prior to contract award, with all affidavits effective for one year from execution. Past vendor performance records will be considered in the award decision, and vendors demonstrating poor performance within the past 12 months may be deemed non-responsible and ineligible for award. The solicitation does not specify contract amounts or unit costs in the primary document, requiring vendors to review all attachments for complete pricing requirements, terms, and conditions. Equipment is to be shipped to the KYTC Office of Highway Safety located at 200 Mero Street, 6th Floor, Frankfort, Kentucky 40622, with all bids submitted electronically through the Kentucky Vendor Self Service platform at https://emars311.ky.gov/webapp/vssprdonline3111d/AltSelfService.