Rodent neural imaging system (UW-MAD) [20-0022]

The University of Wisconsin-Madison, located in Dane County, is seeking bids for a specialized rodent neural imaging system for neuroscience research focused on studying Rett Syndrome, Autism, and Fragile X Syndrome. The procurement is a Request for Bid (RFB) for a single head-mounted miniature microscope with precise technical specifications, including dimensions less than 10mm x 15mm wide/deep, not more than 25mm high, weighing under 2.5 grams, with a field of view of at least 0.585 mm2 and a minimum 300mm working distance. Bidders must provide accompanying data processing software, one instruction manual, and comprehensive on-site training consisting of 4 days of 8-hour training for 6 people, with continued training availability. Written questions were due by September 10, 2019, with final bids required by 2:00 p.m. CDT on September 16, 2019. Submissions must be made as one hard copy with a signed original and one Flash Drive copy, or via email to bids@bussvc.edu. Product demonstrations may be mandated within 15 working days at no cost to the University, and the contract will be awarded based on the lowest extended net total bid deemed in the University's best interest.

The procurement includes specific supplier diversity provisions, encouraging subcontracting with Wisconsin-certified Minority Business Enterprises (MBE) at 5% and Disabled Veteran-Owned Businesses (DVB) at 1% of the contract price. Bidders must demonstrate three years of experience providing rodent neural imaging systems and be original manufacturers, authorized distributors, or authorized dealers with service and repair capabilities. Contractors are required to provide minimum one-year warranties, including unlimited call-back maintenance during normal business hours with a 24-hour response time and repair completion within 7 business days. A Certificate of Insurance indicating at least $1,000,000 in liability coverage is mandatory. While no specific budget range is disclosed, the procurement requires vendors to quote prices firm for sixty days, with F.O.B. Destination pricing that includes all delivery charges, freight, insurance, and installation manuals. The University will qualify for governmental and educational discounts, which must be reflected in unit pricing, with payment terms set at Net 30 days upon acceptance of goods and services meeting all specified requirements.