Robertson Park Field #3 Sports Lighting System Upgrade to LED

The City of Gaithersburg, Maryland is requesting proposals for the demolition and removal of an existing metal halide lighting system and design-build of a new LED sports lighting system for Robertson Field #3 at Robertson Park, 801 Rabbitt Road, Gaithersburg, under RFP 2027-001, with proposals due September 3, 2026 at 5:00 p.m.

Offerors must demonstrate at least ten years of experience designing, manufacturing, and installing outdoor LED sports lighting systems and maintain Maryland registration in good standing. The site superintendent, crane and derrick operators, and personnel performing electrical work and occupational health and environmental controls must hold specified OSHA certifications. The design must deliver 50 foot-candles of illumination for parks and recreation-level play using dark sky technology to minimize spill light and include remote monitoring and control capabilities. A 25-year warranty covering light levels, lamp replacements, system energy consumption, and maintenance services is required.

The scope encompasses complete removal of the existing system, design, manufacture, permitting, and construction and installation of the new LED system. The contract period runs from award through June 30, 2027, with automatic renewal at existing prices, terms, and conditions by mutual agreement.

Offerors must submit a bid bond equal to 5 percent of the total proposal price; the successful contractor must furnish payment and performance bonds each equal to 100 percent of the total contract sum within ten business days of receiving notice of intent to award. The City will waive permits both required by and issued by the City.

Evaluation criteria are demonstrated understanding of requirements (25 points), scope of work (30 points), qualifications, experience and capabilities (25 points), and pricing (20 points). Award will be made to the offeror providing the best value considering price and technical factors. A pre-submission meeting was held August 13, 2026 at Robertson Park. Written questions were due August 19, 2026 at 5:00 p.m., with responses issued by August 28, 2026. Proposals must be submitted by email to 2027-001@gaithersburgmd.gov.