Roadside Services of Various Trees and Herbicide Treatment

The Arizona Department of Transportation (ADOT) is soliciting competitive sealed bids for roadside services of various trees and herbicide treatment along state and federal highways throughout Arizona, with work scope covering all 15 Arizona counties including Apache County. The procurement encompasses tree cutting, tree disposal, slash and debris removal from highway rights-of-way, and optional herbicide and pesticide treatment services. Contractors must respond to Task Assignments within 10 calendar days, attend pre-work meetings within 10 calendar days of assignment acceptance, and commence work within 14 calendar days. Key qualifications include possession of required pesticide licenses and certifications from the Arizona Department of Agriculture Pest Management Division for herbicide applications, comprehensive insurance coverage including Commercial General Liability ($2,000,000 general aggregate), Business Automobile Liability ($1,000,000 combined single limit), Workers' Compensation (statutory), and Contractors Pollution Liability ($1,000,000 per occurrence/$2,000,000 aggregate). Pricing is bid on a unit basis (per acre or individual tree) with costs varying by density classification (light, moderate, or heavy), and contractors must submit daily work reports weekly and maintain equipment in serviceable condition with compliance to OSHA and safety requirements. Award shall be made to the lowest responsible and responsive offeror whose offer conforms in all material respects to solicitation requirements, with evaluation factors including contract termination history within the past five years, documented performance record, legal qualification to contract with the State, financial and personnel resources, timely provision of requested information, and accuracy of submitted information. The solicitation was posted November 2, 2020, with the same due date; offerors must submit questions through Arizona's e-Procurement Portal (APP) at least seven days before the offer due date, and all offers must be submitted electronically before the stated deadline with acknowledgment of any Solicitation Amendments.

The solicitation documents do not identify specific set-aside designations for disadvantaged enterprises or restrictions limiting the types of organizations eligible to respond, nor do they reference any incumbent vendors or current contractors. There is no specified funding source, budget amount, or award value range identified in the solicitation materials. The initial contract term is 12 months from the effective date of award with options to extend for supplemental periods up to a maximum of 48 additional months through mutual written amendment. Equipment must comply with the Governor's Executive Order 2007-3 for Maricopa, Pinal, and Pima Counties, and vehicles must be equipped with approved amber rotating beacon lights. Payment is made upon satisfactory inspection and acceptance, typically within 30 calendar days of invoicing. Contractors must provide quarterly usage reports and comply with all Title VI non-discrimination assurances and federal civil rights requirements, and all work is contracted exclusively to ADOT, which reserves the right to obtain services from alternative sources.