Road Pavement and Air Temperature Sensors

The Kentucky Transportation Cabinet Division of Purchases issued a Request for Bid (RFB) for road pavement and air temperature sensors on behalf of the Division of Equipment serving Elliott County. The procurement encompasses 21 line items across two evaluation groups, including RoadWatch Temperature Sensor complete kits with 12-foot cables (150 units), individual temperature sensors (100 units), digital displays (50 units), various mounting brackets (styles including U-channel, pole, and surface), power and extension cables, and wireless and wired air/road temperature sensor systems compatible with multiple platforms. Vendors must submit electronically to KYTC.Bids@ky.gov with bid closure at 10:00 AM Eastern Time on December 30, 2020, with tentative award scheduled for January 15, 2021. The resulting contract will be a one-year master agreement with four optional one-year renewal periods subject to written approval from both parties. Written questions were due by December 14, 2020, at 4:00 PM, with Commonwealth responses issued by December 18, 2020, at 4:00 PM. Award will be determined using best value evaluation methodology with pricing weighted at 95 points and delivery time at 5 points, with vendors required to specify delivery in calendar days after receipt of delivery order; vague delivery terms such as "as required" or "prompt" render bids non-responsive. Vendors are not required to bid all groups but must bid all lines within a group to be considered for award.

Kentucky resident bidders receive reciprocal preference under KRS 45A.490-494, while qualified bidders including Kentucky Correctional Industries, Kentucky Industries for the Blind, and nonprofit agencies serving individuals with severe disabilities receive additional point preferences. All bids must include signed solicitation face pages, completed pricing sheets, delivery requirements, and required affidavits addressing campaign finance compliance, tax registration status, delinquency status, boycott prohibitions, and resident bidder status; failure to provide these documents results in non-responsive bid designation. Pricing shall be quoted F.O.B. Destination Freight Prepaid and Allowed, with the vendor assuming all shipping responsibility and freight claim liability, with no minimum order requirements as orders are on an as-needed basis for direct shipment to district garages. Prices are firm for the first twelve months, with only one allowable price increase thereafter if justified by industry-wide changes and approved by KYTC with 30 days' notice. The solicitation does not identify incumbent vendors or current contractors, nor does it specify an overall contract value; the estimated annual quantities reflected in line items indicate previous purchase history and forecasting but do not establish guaranteed minimum purchases.