Road Materials

Portage County, Wisconsin, through its Purchasing Department, is soliciting bids to establish contracts for the purchase of road materials for the County's Highway Department during 2026. The procurement covers 16 categories of road materials, including base aggregates, seal coat chips, concrete sand, coarse aggregates, granite, fill materials, limestone, and specialty materials for bridge polymer overlays, with approximately 8,000 tons of seal coat chips estimated for the 2026 chip seal program. All materials must conform to Wisconsin Department of Transportation Standard Specifications for Highway and Construction, with certain items requiring stockpiling by May 1, 2026, and special blended sand available by November 1, 2026. Bidders must submit unit pricing in U.S. dollars for each item on the enclosed Bid Offer Form and provide mandatory documentation including the Signature and Authority Affidavit Form and References Sheet. The bid submission deadline is 2:00 PM on March 3, 2026, at the Portage County Purchasing Department in Stevens Point, Wisconsin, with a public bid opening to follow at the same location. Bidders must submit questions regarding specifications by end of day February 19, 2026, and are responsible for reviewing VendorNet and the Portage County website for any addenda prior to submission. Award will be made to the responsive, responsible bidder offering the lowest and most advantageous net unit price per item who meets all specifications, with the location of source or pit potentially considered as an evaluation factor, and multiple vendors may be awarded for each non-project-specific item based on the County's best interests.

The bid document does not specify any set-aside designations or restrictions limiting responses to particular types of organizations, disadvantaged enterprises, or minority-owned businesses. No incumbent vendors or current contractors are identified in the available documentation. Portage County will utilize DocuSign for electronic contract execution at no cost to the bidder, and the contract term runs from the award date through December 31, 2026. Faxed and emailed bids will not be accepted, and late submissions will be rejected. The budget or award value for this procurement has not been disclosed in the available materials. Failure to acknowledge addenda or include any required documents will result in automatic bid disqualification.