Road Materials

Portage County, Wisconsin, through its Purchasing Department, is soliciting bids for road materials to support the County Highway Department's 2024 operations. The procurement covers sixteen distinct material categories, including base aggregates, seal coat chips, concrete sand, coarse aggregates, granite, fill materials, limestone, and specialized aggregates for bridge polymer overlays. The bid specifically seeks two types of seal coat chips: Fractured 3/8 inch seal coat chips (approximately 10,500 tons) and Fractured 1/4 inch Washed Seal Coat Chips, both of which must meet Wisconsin State Specifications 475.2 with specific sieve size and weight passing requirements. Bids must be submitted in sealed packages to the Portage County Purchasing Department by 2:00 PM on March 5, 2024, with a public bid opening immediately following. Potential bidders must submit an original and one copy of required documents, including a Signature and Authority Affidavit Form, References Sheet, and Bid Offer Form. Questions regarding specifications must be submitted in writing to Chris Schultz, Procurement Director, by 2:00 PM on February 22, 2024, with addenda posted to VendorNet and the Portage County website.

The procurement does not specify explicit set-aside designations or restrictions on responding organizations. Awards will be made to responsive, responsible bidders based on the lowest and most advantageous net unit price per item, with the location of source or pit potentially considered as an evaluation factor. Multiple vendors may be awarded for each non-project specific item at the County's discretion. The contract term extends through December 31, 2024, for non-project specific awards and project-specific awards #1 through #4, with Project Specific Award #5 structured as a five-year contract. The County will utilize DocuSign for electronic contract execution at no cost to awarded bidders, and vendors are not permitted to substitute their own contract documents for the County's standard terms and conditions. While specific budget ranges are not explicitly stated, the procurement covers a comprehensive range of road materials with an estimated 10,500 tons of seal coat chips, suggesting a potentially significant procurement value for the county's 2024 highway infrastructure needs.