Riverside Actuators

The City of Waco is conducting a competitive bid process (RFB No. 2025-061) for electric actuators to be installed at the Riverside Water Treatment Plant, specifically targeting replacement of critical filter valve systems. The procurement involves five units each of electric actuators for 10" lug-style industrial, 10" AWWA-style, 14" AWWA-style, and 24" AWWA-style butterfly valves, along with corresponding mounting kits. Approved basis of design actuators include EIM MCG1, EIM Q4G2, and EIM Q5N2 models, with equivalent models subject to approval. Key technical requirements include 115 VAC power supply, IP68 watertight enclosure, manual de-clutch override, and NSF H1 food-grade certified lubricant. The City will award the contract based on best value, considering factors such as purchase price, bidder reputation, product quality, and specification compliance. Bid questions were due by August 20, 2025, with the bid closing and opening scheduled for September 4, 2025, at 2:00 P.M. CT via Zoom, with delivery of all actuators required within fourteen weeks from the purchase order date.

No specific set-aside designations or restrictions for disadvantaged enterprises were mentioned in the bid documents. The procurement does not appear to have limitations on respondent types, and no incumbent vendors were identified. The bid requires a manufacturer's standard warranty of at least eighteen months from shipment, covering parts and workmanship. While specific budget ranges were not explicitly stated, the documents indicate that contracts exceeding $50,000 will require Waco City Council approval, with lesser amounts approved by the City Manager. The procurement emphasizes delivery lead time as a critical evaluation factor, with the City reserving the right to award to the bidder with the shortest confirmed lead time, even if not the lowest bidder. The total procurement involves multiple actuators and mounting kits across different valve sizes, suggesting a comprehensive replacement of critical water treatment plant infrastructure.