Riverside Actuators

The City of Waco, Texas, located in McLennan County, is soliciting bids through Request for Bid (RFB) 2025-061 for electric actuators to restore critical filter valve functionality at the Riverside Water Treatment Plant. The procurement seeks five electric actuators each for 10" lug-style industrial butterfly valves, 10" AWWA-style butterfly valves, 14" AWWA-style butterfly valves, and 24" AWWA-style butterfly valves, along with necessary mounting kits. Acceptable actuator models include EIM MCG1, EIM Q4G2, and EIM Q5N2, with equivalent models potentially considered. The city will evaluate bids using best value criteria, considering factors such as purchase price, vendor reputation, quality, delivery capability, and specification compliance. Key deadlines include August 20, 2025, at 5:00 PM CT for questions, and September 4, 2025, at 2:00 PM CT for bid submissions, with a bid opening immediately following at 2:01 PM CT via Zoom video conferencing. The successful bidder must deliver all actuators within fourteen weeks from the purchase order date, with final selection decisions expected by October 3, 2025.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must complete various certifications, including conflict of interest questionnaires and business entity identification forms, and comply with Texas Government Code requirements for governmental vendor relationships. The procurement requires vendors to submit pricing excluding federal excise and state sales taxes, with the City's federal tax identification number provided as 1-74-6002468-4. While no specific budget range is detailed, the city reserves the right to award the contract to the vendor with the shortest confirmed lead time, even if not the lowest bidder. Pricing will be determined through the completed bid sheet, which requires vendors to provide unit pricing for each actuator type and mounting kit, with a total of 10 units per actuator type and 2 mounting kit sets. The critical operational need for these actuators suggests the procurement is essential for maintaining water treatment plant infrastructure and functionality.