Rio Grande State Center needing removal and installation of flooring in Unit 1, Building 515

Texas Health and Human Services Commission is requesting bids for flooring removal and installation at Rio Grande State Center, Unit 1, Building 515 in Harlingen under IFB HHS0018013, with responses due October 29, 2026 at 10:30 AM and mandatory on-site visits on October 21, 2026 at 10:00 AM and 2:00 PM. Attendance at one of the two mandatory site visits is a prerequisite — bidders not listed on the attendance log are automatically disqualified.

The scope encompasses removal of existing luxury vinyl tile flooring and disposal, surface preparation including adhesive removal and substrate repair, baseboard replacement with Roppe 700 Series materials in Smoke 174 color, and installation of rolled vinyl flooring (City Hub Collection 4424 in Barrel Oak/Loire color) across 4,245 square feet. Hazardous materials testing and structural repairs are excluded. Contractors must furnish all labor, tools, equipment, materials, and supplies and perform work Monday through Friday, 8:00 AM to 5:00 PM Central Time, with 24-hour response capability for service calls.

Bidders must demonstrate a minimum of three years of relevant experience and submit three verifiable references for similar services completed within the last three years. Insurance requirements include workers' compensation, commercial general liability with $1,000,000 minimum per occurrence, commercial automobile liability, professional liability, and umbrella liability of $1,000,000. Background checks are mandatory for all personnel prior to work commencement.

The contract term begins upon award and expires August 31, 2027, with an option for HHSC to extend for up to one additional year. Pricing must be submitted as firm, fixed unit rates for labor and materials on Exhibit C. The IFB requires submission of Exhibit A (HHS Solicitation Affirmations), Exhibit C (Pricing Sheet), Exhibit D (Bidder Reference Form), and Exhibit F (Form 4109 for Texas Identification Number if applicable), plus financial capability documentation. Questions are due October 22, 2026 at 12:00 PM, with responses posted October 23. Evaluation prioritizes bidder qualifications, ability to meet performance requirements, and pricing for best value determination.