Right of Way Landscape Maintenance-Zones 1 and 3

The purpose of this solicitation is to select qualified firms to enter into a contract to provide Right-of-Way and Town Facilities Lawn Maintenance at various locations within the Town of Davie. It is the intent of the Town to award only ONE bidder per zone; however, the Town may award multiple zones to one bidder if determined that it is in the best interest of the Town. The Town may also award to one (1) or more secondary vendors. ROW Maintenance Zone Maps are provided in the Attachments; however, if any map and descriptions in Scope differ, then the descriptions shall govern. The geographical area for each maintenance zone is shown in the ROW Maintenance Zone Map included in this bid. The use of Glyphosate is NOT ALLOWED under this contract. All requirements are as per specifications herein. GENERAL CONDITIONS A. The contractor shall be fully responsible for the performance and completion of all work as outlined in these specifications. The contractor shall employ sound horticultural practices as specified by Florida Green Industries Best Management Practices. Supervision of personnel shall be conducted in a competent and professional manner. B. All areas are to be maintained in a condition that is acceptable to the Town contract Administrator. No work shall be done before 7 a.m., or on Sundays. No work shall be performed after 7 p.m. Work may be authorized in the case of inclement weather, on Sundays by the Public Works Director or designee. C. When mowing in road right of way areas, personnel are required to wear safety vests. Proper Maintenance of Traffic (MOT) including devices such as safety signs, Workers Ahead notices, cones, flagmen or other warning devices shall be used to alert motorists of work in the area. MOT shall follow current FDOT Index 600 standards. All signs shall be temporary and shall be removed at the end of each workday. All signage must be in accordance with the Florida Department of Transportations Manual on Uniform Traffic Control Devices and Safety Practices. All vehicles shall be marked and identified per State and Local codes. OSHA standards shall be utilized where applicable. D. Any damage to the road, facilities, services, utilities, irrigation systems, tree stakes or straps, trees, trail markers, or vegetation caused by the action of the contractor shall be repaired or replaced at the expense of the contractor to the satisfaction of the Town of Davie. The Town shall be notified for any damage beyond minor damage. Failure to restore said property within three (3) working days following notification will result in a deduction from the next invoice to compensate the Town for expenses incurred to restore the property to its original condition. E. Prior to maintaining any road segment or facility, the contractor will email the Contract Manager, Tim Lee at tlee@davie-fl.gov a monthly schedule no later than 12:00 noon on the last day of each month for the following Month. F. The contractors shall be available by telephone during the hours of 7:00 am to 4:00 pm on business days to discuss field observations, problems, or other matters pertaining to the contract. G. The Public Works Department shall be the liaison between the contractor and the Town regarding the adherence to the specification as outlined herein. H. Records shall be kept regarding the volume of debris (vegetative including garbage) removed from the right-ofways and submitted monthly with the invoice. This is a United States Environmental Protection Agency requirement, and it will be strictly enforced. I. Tree wells shall be established and maintained on all trees within the mowing areas to prevent damage to trees with the weed eater or any other maintenance equipment.