Ribbons, Rosettes, Banners Etc for Ky. State Fair Board KSFB

The Kentucky State Fair Board (KSFB) issued Request for Bid (RFB) 235 seeking vendors to supply ribbons, rosettes, banners, and related award materials through a Master Agreement for one year with options to renew for four additional one-year periods. The procurement encompasses 28 line items totaling approximately 84,573 units, including 29,095 flat ribbons (2.5" x 12"), approximately 19,000 rosettes in various sizes and colors (ranging from 1.5" to 2.5" inches), 618 felt and satin banners with wooden crossbars and acrylic endcaps in multiple configurations, 26,660 exhibitor number cards in three formats, and 9,200 armband numbers. All items must match exact prior-year specifications and include gold foil printing, specific ribbon colors, embroidery details, and precise dimensions as illustrated in the provided sample pictures and banner specification attachments. The RFB closed on March 22, 2023, at 1:00 PM EST, with vendor written questions required by March 17, 2023, at 10:00 AM EST; the KSFB anticipated sending Kentucky State Fair orders by April 1st and North American International Livestock Exposition orders by July 1st annually. Award will be made on a best value basis using price as the sole measurable criterion (100 points), though experience serves as a pass/fail requirement; vendors must demonstrate a minimum of ten years' experience creating and supplying felt banners for the North American International Livestock Exposition. All pricing must be submitted for all 28 line items, with bids omitting any items deemed non-responsive, quoted F.O.B. Destination Freight Prepaid and Allowed with the vendor bearing all shipping costs.

The solicitation documentation does not specify any set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor information. Prices must remain valid for a minimum of 60 days after the bid due date and shall remain firm throughout the contract period, though price increases may be requested after 12 months with written justification and 30 days' notice, with federal excise tax and Kentucky sales or use tax excluded from quoted pricing. Vendors must respond through the Kentucky Vendor Self Service (VSS) platform at https://emars311.ky.gov/webapp/vssprdonline3111d/AltSelfService, following the procedural guidelines provided in the official submission instructions. No specific award value or budget range is disclosed in the solicitation materials. The KSFB reserves the right to cancel the RFB if responses exceed available funding and may terminate the contract with 30 days' written notice for convenience or upon contractor default.