RGF washwater recycling equipment services, term contract

Palm Beach County, Florida is procuring maintenance and repair services for RGF washwater recycling equipment through a term contract solicitation. The contract covers comprehensive equipment upkeep and operational support, including equipment inspection, preventive maintenance, emergency repairs, and parts replacement to ensure optimal functionality of the recycling systems. Service providers must meet established performance standards and service level requirements, including specified response times for repairs, and may be required to possess specialized training or certifications relevant to washwater recycling equipment operation and maintenance. The scope of work encompasses the establishment of maintenance schedules and the provision of reliable operational support throughout the contract term. The solicitation was posted on April 23, 2026, with a proposal submission deadline of May 13, 2026. Qualified contractors should be prepared to demonstrate technical competency in equipment maintenance and repair, with capacity to provide both routine preventive services and emergency response capabilities.

The procurement includes established subcontracting goals under the county's Achieving Purchasing Equity (API) program, requiring prime contractors to submit Schedule 1 with all bids identifying the prime contractor's work percentage and all proposed subcontractors and subconsultants, designated as either Small Business Enterprise (SBE) or non-SBE entities. Subcontractors and subconsultants must execute Schedules 2 and 2(a) detailing specific work to be performed with corresponding dollar amounts or work percentages, and compliance with these schedules is mandatory for bids to be considered responsive. Additional documentation requirements include Schedules 3 and 3(a) for tracking subcontractor information during contract performance and Schedule 4, a notarized payment verification document submitted with each payment request to Palm Beach County. Interested vendors should consult the Instructions to Complete Schedules 1-4 document for detailed compliance requirements and contact the Office of Small Business Development (OSBD) at discover.pbc.gov/HED/osbd for clarification on small business designation requirements and ordinance compliance. The specific contract value and any potential renewal options are detailed within the full contract terms document.