RFSQ - Mobile X-ray, Electrocardiogram, and Ultrasound Services for the Harris County Juvenile Probation Department

Harris County is seeking qualified vendors to provide mobile X-ray, Electrocardiogram (EKG), and Ultrasound services for its Juvenile Probation Department through a Request for Qualifications (RFQ). The procurement targets comprehensive diagnostic imaging services to be delivered across three juvenile facilities: Harris County Juvenile Detention Center, Harris County Leadership Academy, and Harris County Youth Village. Vendors must offer mobile medical services during standard business hours (Monday through Friday, 8:00 a.m. to 5:00 p.m. CST) with mandatory on-call and emergency service capabilities, including a 4-hour response time for routine requests and a 1-hour response for urgent situations. Qualification evaluation will be based on a weighted scoring system: 30% for vendor qualifications and experience, 35% for technical approach and service delivery, 20% for facility access and security protocols, and 15% for data management and regulatory compliance. A pre-proposal conference is scheduled for October 14, 2025, at 1:00 p.m. CST via Microsoft Teams, with proposals due by November 3, 2025. Vendors must demonstrate compliance with rigorous requirements, including current professional certifications, state and federal medical imaging regulations, radiation machine service registrations, and comprehensive background checks for all personnel.

The RFQ does not explicitly mention specific set-aside designations for disadvantaged enterprises, though Harris County typically encourages diversity in its procurement processes. Vendors must comply with multiple certification requirements, including child support compliance, conflict of interest disclosures, and confirmation of non-debarment status. The contract includes four potential one-year renewal options, subject to annual approval by the Harris County Juvenile Board. While specific budget ranges are not disclosed, vendors must adhere to Harris County's minimum wage policy of $21.65 per hour and maintain comprehensive insurance coverage, with most individual coverage limits set at $1,000,000. Vendors must also comply with extensive cybersecurity controls, particularly for handling sensitive information, and provide documentation such as SOC2 Type 2 Reports and detailed security artifacts. The contract will be awarded to the most qualified vendor based on demonstrated competence, with Harris County reserving the right to reject any or all proposals.