RFR 2508. Acrylic Dispensers and Displays

The Massachusetts State Lottery Commission (MSLC) is conducting a competitive procurement (RFR 2508) for acrylic dispensers and displays to be used at Lottery Sales Agent establishments throughout the Commonwealth. The solicitation covers multiple dispenser types, including single-unit dispensers, 9-game, 12-game, and 24-game dispensers, as well as KENO table tent double display units and a new concept single dispenser. The MSLC estimates annual requirements of 20,000 single-game dispensers, 500 multi-game dispensers, 25,000 KENO table tent units, and 1,500 new concept single dispensers. Bidders must submit physical samples and may propose alternative designs that meet technical specifications outlined in the attachments. The contract will be a 3-year agreement with two optional 1-year renewals, with an anticipated contract period from February 1, 2025, to January 31, 2028. Key submission deadlines include a response due date of November 18, 2024, at 10:00 AM EST, with the MSLC expecting to notify successful bidders in December 2024 or January 2025. Evaluation will include compliance with technical specifications, sample quality, pricing, and ability to meet warehouse management and packaging requirements.

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged business enterprises. The contract is structured as a fee-for-services arrangement, with payment amounts determined by the Lottery Commission's annual funding appropriation and budgetary needs. While specific budget ranges are not detailed, the Cost Table attachment provides pricing structures for Years 1-3 and optional Years 4-5, allowing vendors to offer unit pricing for various dispenser types. Bidders must provide comprehensive documentation, including information about subcontractors, compliance with industry standards, state and federal laws, and the Commonwealth's data security requirements. Vendors must acknowledge that this is a deliverables-based contract and that neither the MSLC nor the Commonwealth of Massachusetts will be responsible for bidding costs or expenses. The procurement covers jurisdictions in Norfolk County and Boston City, with a focus on providing high-quality display and dispensing solutions for lottery ticket sales agents across Massachusetts.