RFQt Shop Equipment and Repair

The City of Fort Worth Purchasing Division is soliciting quotes through this RFQt for as-needed shop equipment maintenance, repair, and authorized warranty services for its Property Management Department, with quotes due November 9, 2026. The solicitation is subject to the City's Small Business Program under Ordinance No. 27832-08-2025, Chapter 21 of the Code of the City of Fort Worth.

Scope covers maintenance, repair, authorized warranty repairs, inspections, and optional replacement equipment for A/C machines, air compressors, compressed air distribution systems, cooling equipment, fluid distribution and evacuation equipment, suspension alignment machines, tire changers, vehicle lifts, and wheel balancers. Covered brands include Champion, Graco, Hunter, Mohawk, Portacool, Robinair, Rotary Lift, and Stertil-Koni. Work is performed at four City service centers (James Ave, North, Water, and EMS West) during 7:00 AM to 4:00 PM, Monday through Friday, excluding City holidays.

Mandatory requirements include at least one year of industry experience, a full-time permanent business address, and a minimum of two staff members. Vendors bidding on vehicle lift maintenance must provide ANSI/ALI ALOIM certification, and vendors bidding on authorized warranty repairs must provide certification documentation as authorized dealers. Vendors must respond to service requests within 24 hours, schedule repairs within seven days, submit written cost estimates within 48 hours, and deliver inspection reports within five business days.

The initial term is four years, with two optional one-year renewals on the same terms, subject to 90-day non-renewal notice. Pricing is time-and-materials using Bid Table BT-56LW, with labor, parts, and freight included in quoted rates. Replacement equipment is priced at a fixed percentage discount off manufacturer's Suggested Retail Price. The City may make multiple awards and will select the lowest responsive and responsible bidder. Price adjustments may be requested annually with 90 days' notice and written proof of cost increases.