RFQt Sewer Cleaning Equipment, Parts and Repair Services

The City of Fort Worth Water Department is soliciting quotes for Sewer Cleaning Equipment, Parts and Repair Services through RFQt 26-0194, an as-needed agreement to be awarded to the lowest responsive and responsible bidder with potential multiple awards to ensure adequate coverage. The procurement encompasses a comprehensive range of sewer cleaning equipment and components, including bucket machine accessories, sectional hand rodding tools, sewer rods, rod guide hoses, rodding machine accessories (augers, corkscrews, root saws), couplings, coiled rods, sewer cleaning hose, high velocity machine accessories, and cleaning nozzles in various materials and specifications. Vendors must provide detailed unit prices and hourly rates for both field and shop services, with all compensation including salaries, benefits, transportation costs, and overhead; freight and delivery costs must be included unless otherwise agreed in writing. Successful vendors must demonstrate the ability to respond to repair requests and troubleshooting within three hours of notice, provide on-call capabilities, and complete equipment repairs within one to five business days. The evaluation criteria include unit price, total quote price, terms and discounts, delivery date, vendor experience and past performance, vendor responsibility, demurrage charges, freight costs, and estimated costs for supplies, maintenance, and storage. The RFQt was posted on April 22, 2026, with quotes due by April 27, 2026, and the period for acceptance of proposals extends 90 calendar days after the opening date. Quotes must be submitted electronically through the Euna Portal, and the initial contract term is one year with options to renew for up to four additional one-year periods under the same terms and conditions.

This procurement is subject to the City of Fort Worth's Small Business Program under Ordinance No. 27832-08-2025, and successful bidders must register for direct deposit payments and submit invoices electronically within Net 30 payment terms. Vendors must meet comprehensive insurance requirements including Commercial General Liability coverage ($1,000,000 per occurrence/$2,000,000 aggregate), Automobile Liability ($1,000,000 combined single limit), Workers' Compensation at statutory limits, and Professional Liability/Errors & Omissions ($1,000,000 each claim and aggregate), with the City named as additional insured. All respondents must complete standard City of Fort Worth forms including a W-9 tax identification form and a Conflict of Interest Questionnaire, and must comply with extensive regulatory requirements including OSHA standards, immigration verification procedures, non-discrimination covenants, and Texas-specific provisions regarding boycotts of Israel, energy companies, and firearm industries. The City is exempt from Federal Excise and State Sales Tax, and tax must not be included in quoted prices. The solicitation does not specify an estimated annual budget or contract value; pricing will be submitted on a detailed bid table with all costs remaining firm throughout the contract term unless price adjustments are requested annually in conjunction with contract renewal, with the City reserving the right to reject increases or allow the contract to expire. Either party may terminate the agreement for convenience with thirty days' written notice, or for material breach after a ten-day cure period.