RFQt Pool Cleaning and Maintenance Services

The City of Fort Worth Purchasing Division has issued a Request for Quote (RFQt-26-0019) seeking a qualified vendor to provide pool cleaning and maintenance services for the Fire Department's training facility pool. The solicitation involves comprehensive maintenance for a 225,000-gallon pool complex consisting of two sections: a 55' x 75' x 6' lap pool and a 30' x 40' x 12' dive training pool. Required services include twice-weekly cleaning from April through November, weekly cleaning from December through March, and biannual maintenance, with specific duties encompassing vacuuming, brushing, leaf net cleaning, and skimmer/pump basket emptying. Vendor qualifications mandate a minimum of three years of experience in similar services, a valid Certified Pool Operator (CPO) certification, maintaining a staff of 4-5 employees, and the ability to respond to service calls within 24 hours. The initial contract term is one year, with options to renew for up to four additional one-year periods. Quotes are due by November 8, 2025, and must be submitted electronically via the Euna Portal. The City will evaluate quotes based on the lowest responsive and responsible bidder, considering factors such as unit price, total quote price, vendor performance, and overall value to the city.

The procurement is subject to the City of Fort Worth's Small Business Program, which may provide opportunities for disadvantaged or local businesses. Vendors will be required to register for direct deposit payments and submit electronic invoices, with payment terms set at Net 30 Days. While no specific set-aside designations are explicitly stated, the solicitation allows for potential pricing adjustments with 90 days' notice and requires accompanying documentation of cost increases. The City reserves the right to accept or reject quotes in part or whole, and proposals will remain open for acceptance for 90 calendar days after the opening date. Although no specific budget range is provided, the contract includes provisions for potential multi-year renewal and allows other governmental entities to potentially participate under the same terms, conditions, specifications, and pricing. Vendors must provide comprehensive insurance, including Commercial General Liability ($1,000,000 per occurrence), Automobile Liability ($1,000,000 per occurrence), Workers' Compensation, and Professional Liability ($1,000,000 per claim), with the City of Fort Worth to be named as an additional insured.