RFQt Motorcycle Helmets

The City of Fort Worth Purchasing Division is seeking qualified bidders for a Request for Quote (RFQt) to provide motorcycle helmets for the Police Department on an as-needed basis. The solicitation, reference number 26-0047, requires helmets meeting specific technical standards including DOT FMVSS 218 and ECE 22.06 certifications, with advanced specifications such as 9K carbon fiber shell construction, 180-degree rotating chin bar, dual-locking system, and LS2 A-Class face shield. Bidders must demonstrate a minimum of two years' experience in motorcycle helmet retail, wholesale, or manufacturing and provide standard commercial warranty coverage. The evaluation criteria will consider multiple factors including unit price, total quote price, terms and discounts, delivery date, testing results, vendor past performance, and estimated maintenance costs. Quotes must be submitted electronically through the Euna Portal by December 3, 2025, with a 90-day proposal acceptance period. The initial contract term is one year, with potential for up to four optional one-year renewal periods, and delivery must occur within 30 days of purchase order receipt to the specified Fort Worth address.

The procurement opportunity is subject to the City's Small Business Program under Ordinance No. 27832-08-2025, which suggests potential set-aside or preferential considerations for small and disadvantaged businesses. Vendors must complete and submit a W-9 form and a Conflict of Interest Questionnaire in accordance with Texas Local Government Code Chapter 176. The City reserves the right to accept or reject quotes in part or whole and to make multiple awards to the lowest responsive and responsible bidders. Successful vendors will be required to maintain comprehensive insurance coverage, including Workers' Compensation, Commercial General Liability, and Auto Liability, with the City named as an additional insured. The solicitation also includes a unique provision allowing other governmental entities to potentially participate in the contract's terms, conditions, and pricing. While no specific budget range is explicitly stated, the "as-needed" procurement approach suggests flexibility in potential contract value based on the Police Department's requirements.