RFQt Jail Uniforms

The City of Fort Worth is soliciting competitive quotes for Jail Uniforms and Supplies to support the Police Department on an as-needed basis through Request for Quote (RFQt) posted January 21, 2026, with a submission deadline of January 29, 2026. The procurement seeks disposable uniform items including short-sleeve blue shirts and pants made from spun-bonded and non-woven polypropylene fabric with fluid resistance and self-extinguishing properties; protective detainee hoods constructed from medical filtration fabric; non-skid flip-flops with no metal components; and sanitary napkins featuring leak-resistant backing without metal or rigid plastic components. All items must be available in sizes ranging from X-Small to 2X Large, with delivery required within 30 days of purchase order receipt to 1000 Calvert Street, Fort Worth, Texas 76107, Monday through Friday between 8:00 AM and 4:00 PM, excluding specified city holidays. Qualified vendors must demonstrate a minimum of two years' experience providing related items and must submit completed RFQt-01 forms, bid tables, acknowledgment of standard terms and conditions, business documentation, and warranty information. The initial contract term is one year with options to renew for up to four additional one-year periods, provided either party provides 90 days' notice of non-renewal. Award evaluation will be based on unit price, total quote price, terms and discounts, delivery date, testing sample results, vendor past performance, and City determination of vendor responsibility, with the City reserving the right to make multiple awards and reject bids in whole or in part. Prices must remain firm for the contract term and include all freight and delivery costs, with annual price adjustments available upon request at contract renewal with 90 days' advance notice and written proof of cost increases.

The solicitation is subject to the City of Fort Worth's Small Business Program under Ordinance No. 27832-08-2025, establishing a set-aside designation for small business enterprises. Vendors must comply with comprehensive insurance requirements including Workers' Compensation coverage consistent with Texas statutory requirements, Commercial General Liability Insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 annual aggregate, and Auto Liability Insurance with $1,000,000 combined single limits, with all policies naming the City as an additional insured. Sellers must also meet warranty requirements including 90-day minimum product coverage with prompt repair or replacement of defective items within 24 hours of notification, safety compliance with OSHA standards, and intellectual property infringement warranties. Additional compliance mandates include employment eligibility verification under the Immigration Nationality Act, adherence to federal, state, county, and local laws and regulations, compliance with environmental standards under the Clean Air Act and Federal Water Pollution Control Act, and certifications regarding boycotts of Israel and energy companies as required under Texas Government Code Chapters 2271 and 2276. Payment terms are Net 30 Days, with vendors required to register for direct deposit and submit invoices electronically to the City's centralized Accounts Payable department. No specific budget range or award value is disclosed in the solicitation documents; however, the City reserves the right to reject any bids deemed unreasonable or not in the City's best interest.