RFQt Genealogy and Local History books

The City of Fort Worth Purchasing Division is issuing a Request for Quote (RFQt #26-0178) for genealogy and local history books to support the Library Department on an as-needed basis. The procurement is open to qualified vendors capable of supplying current and retrospective titles in multiple formats, including books and DVDs, with geographical collection priorities in Texas, Louisiana, Arkansas, Oklahoma, New Mexico, California, Mexico, Canada, Germany, Spain, England, and Ireland. Bidders must demonstrate a minimum of two years' experience in wholesale supply of genealogy and local history materials to libraries and must maintain an online database with electronic ordering capabilities, user access controls, and reporting functionality. The RFQt was posted on April 20, 2026, with quotes due by April 28, 2026, and the period for acceptance of proposals extends 90 calendar days after the opening date. Evaluation criteria include unit price, total quote price, terms and discounts, delivery date, testing sample results, special needs and requirements, past experience with the product or service, vendor past performance, demurrage charges, freight costs, mileage, and estimated costs for supplies, maintenance, and storage. All pricing must include freight, delivery, handling, and fuel charges within the unit price, with pricing remaining firm for the initial one-year contract term and up to four one-year renewal options, subject to 90 days' notice of non-renewal. Submissions must be made electronically through the Euna Portal and include Form W-9 and a Conflict of Interest Questionnaire in compliance with Texas Local Government Code Chapter 176.

The City of Fort Worth is subject to the Small Business Program under Ordinance No. 27832-08-2025, and the City reserves the right to make multiple awards and reject any bids deemed non-responsive or non-responsible. No incumbent vendors or current contractors are identified in the procurement documents. All materials must be adequately packaged for inside delivery to the Fort Worth Public Library Operations Center, with proposers required to provide binding services, accept orders at least 90 days prior to release date, and maintain customer support availability during standard business hours. Successful bidders must register for direct deposit payments prior to service delivery, with payment terms set at Net 30 Days. Vendors must comply with comprehensive requirements including Commercial General Liability insurance of $1,000,000 per occurrence/$2,000,000 aggregate, I-9 verification under the Immigration and Nationality Act, non-discrimination provisions, and statutory certifications regarding boycotts of Israel and energy companies. No specific contract award value or budget range is disclosed in the procurement documents, with pricing to be determined based on competitive quotes received.