RFQt Assorted Trophies, Awards and Engraving

The City of Fort Worth is seeking competitive quotes for an "as needed" agreement to procure assorted trophies, awards, and engraving services specifically for the Library Department. The solicitation (RFQt Ref. #: 26-0088) encompasses a comprehensive range of trophy components including columns, figures, toppers, trim, risers, bases, hardware, pre-assembled trophies, and engraved nameplates. Vendors must submit completed quotes electronically through the Euna Portal prior to the January 22, 2026 due date, with quotes valid for 90 calendar days after opening. Evaluation criteria are extensive and include unit price, total quote price, delivery date, sample testing results, vendor past performance, special requirements, and overall vendor responsibility. Quotes will be assessed based on lowest responsive and responsible bidder standards, with all unit prices required to include setup fees, handling, delivery, and fuel charges without additional charges permitted.

The procurement opportunity appears to be subject to the City of Fort Worth's Small Business Program under Ordinance No. 27832-08-2025, suggesting potential preference or set-aside considerations for small businesses. The initial contract term is one year, with options for up to four additional one-year renewal periods contingent on mutual agreement. While specific budget ranges are not explicitly stated, vendors must be prepared to deliver items to 8628 Camp Bowie West Blvd, Fort Worth, Texas between 8:00 a.m. and 5:00 p.m., Monday through Friday. Successful bidders will be required to register for direct deposit payments and submit electronic invoices with Net 30 Days payment terms. The City reserves the right to make multiple awards and evaluate bids on an individual item, combination of items, or overall basis. Vendors must also complete a Form W-9 and submit a Conflict of Interest Questionnaire in accordance with Texas Local Government Code Chapter 176, and be prepared to extend contract terms to other governmental entities if requested.