RFQt Assorted Trophies, Awards and Engraving

The City of Fort Worth Purchasing Division is issuing Request for Quote (RFQt) 26-0076 for assorted trophies, awards, and engraving services to support the Library Department on an as-needed basis. This procurement seeks qualified vendors to supply trophy components including columns, figures, toppers, trim, risers, bases, hardware, pre-assembled trophies, engraved nameplates, and engraved awards. All deliverables must be delivered to 8628 Camp Bowie West Blvd, Fort Worth, TX 76116, Monday through Friday between 8:00 a.m. and 5:00 p.m. Quotes must be submitted electronically through the Euna Portal by December 31, 2025, with a 90-calendar-day acceptance period following opening. Evaluation criteria include unit price, total quote price, terms and discounts, delivery date, testing sample results, vendor past experience and performance, and estimated supply and maintenance costs, with award decisions based on the lowest responsive and responsible bidder with reasonable pricing. Unit prices must be all-inclusive, covering setup fees, handling, delivery, fuel charges, and any certifications with no additional charges permitted. The initial contract term is one year with potential for four consecutive one-year renewal periods, contingent upon neither party providing notice of non-renewal at least 90 days before expiration.

The City of Fort Worth is subject to its Small Business Program under Ordinance No. 27832-08-2025, which may establish set-aside designations or preferences for small business participation; however, specific details regarding disadvantaged enterprise or small business set-asides are not explicitly detailed in the available solicitation documents. No incumbent vendors or current contractors are identified in the provided materials. Successful bidders must register for direct deposit payments prior to providing goods or services and submit all invoices electronically to the City's centralized Accounts Payable department with payment terms of Net 30 Days. Vendors must comply with comprehensive City of Fort Worth Standard Purchasing Terms and Conditions, including maintaining $1,000,000 Commercial General Liability insurance per occurrence and $1,000,000 Auto Liability coverage. The solicitation does not specify a budget range or award value; rather, it indicates that quoted quantities are estimates based on previous usage and do not guarantee future purchases, with the City obligated to pay only for materials and services actually ordered and received.