RFQt Aerial Drone and Accessories

The City of Fort Worth's Purchasing Division is seeking quotations for a one-time purchase of an aerial drone and accessories for the Transportation and Public Works Department. The solicitation, referenced as RFQt 25-0253, specifically requires a drone system with a payload capacity of at least 6.6 lbs, 40-minute flight endurance, and a 5-mile transmission range, with compliance to FAA Part 107 and Remote ID mandates. While the preferred make/model is the FREEFLY Astro Max Drone with associated batteries, charger, and sensor, equivalent products meeting the detailed specifications will be considered. Quotes must be submitted electronically via the Euna Portal by September 29, 2025, and will remain open for acceptance for 90 calendar days after the opening date. The evaluation criteria will include unit price, total quote price, terms and discounts, delivery date, testing results, vendor performance, and estimated maintenance costs. Bidders must complete a Conflict of Interest Questionnaire and W-9 form, with the City reserving the right to make multiple awards or reject bids.

The procurement is subject to the City of Fort Worth's Small Business Program (Ordinance No. 27832-08-2025), which may provide opportunities for small and disadvantaged businesses. The solicitation allows for potential participation by other governmental entities under the same terms, conditions, specifications, and pricing. A one-year manufacturer's warranty covering parts and labor is required, and successful bidders must register for direct deposit payments. Payment terms are set at Net 30 Days, with invoices to be submitted electronically to a specific email address. While no specific budget range is explicitly stated, the document indicates this is a one-time purchase for a single drone system. Vendors will need to comply with the City's Standard Purchasing Terms and Conditions, which include specific insurance requirements such as Statutory Workers' Compensation Insurance, Commercial General Liability Insurance of $1,000,000 per occurrence, and Auto Liability Insurance of $1,000,000 Combined Single Limit. Additionally, vendors must adhere to non-discrimination policies and verify compliance with Texas state requirements regarding boycott prohibitions.