RFQ Tree Maintenance Services

The Department of Veterans Affairs, National Cemetery Administration is requesting quotes for tree maintenance services at Fort Smith National Cemetery in Fort Smith, Arkansas under an SDVOSB set-aside, with quotes due August 19, 2026. This is a Service-Disabled Veteran-Owned Small Business set-aside under NAICS 561730 (Landscaping Services); only certified SDVOSB firms may bid.

The scope consists of removal of three large trees (exceeding 40 feet in height or 24 inches in diameter at breast height) with stump grinding, routine pruning of eleven large trees, and an optional addition of routine pruning for eight more large trees. All work must comply with 2018 ISA Best Management Practices and ANSI A300 standards. The awardee must provide all labor, equipment, tools, materials, and professional services, including a certified arborist with at least three years of supervisory experience in commercial tree maintenance who must be on site during all work operations. The contractor is responsible for debris removal and disposal at licensed off-site facilities, holds financial responsibility for any damage to cemetery property, structures, headstones, or grounds, and must obtain all required licensing, insurance, and permits.

Performance must be completed within sixty calendar days of contract award and notice to proceed during standard business hours (8:00 a.m. to 4:30 p.m., Monday through Friday) and coordinated with the Contracting Officer Representative. Work will be awarded on a firm, fixed-price basis. Site visits are mandatory and must be scheduled by appointment with the Contracting Officer Representative. Strict conduct and appearance standards apply given the sensitive nature of cemetery operations.