RFQ to Provide Employee Dental Insurance Coverage

The Massachusetts School Building Authority (MSBA) has issued a Request for Quotes (RFQ) to procure comprehensive group employee dental insurance coverage for approximately 107 active employees, with 87 annually enrolled. The solicitation seeks qualified dental insurance providers to deliver a dental plan with specific benefit structures including calendar-year deductibles not exceeding $50 individual/$150 family, maximum annual benefits of $2,000 per person, dependent coverage extending to age 26, and tiered coverage levels ranging from diagnostic/preventative care at 100% to major restorative services at 50%. Respondents must submit monthly premium rate quotes for both one-year and two-year rate-lock contracts under 2-tier and 3-tier premium structures in PDF format via email to the designated RFQ contact person. The evaluation will prioritize best overall value, considering benefit levels, dentist network quality, company qualifications, and premium pricing, with the MSBA retaining authority to negotiate modifications for lower costs or improved value. Critical deadlines include a question submission deadline of April 8, 2026, with answers posted by April 10, 2026, and quote submissions due by April 15, 2026 at 3:00 PM. The selected vendor will be awarded a contract for either a one-year or two-year rate-lock period with potential renewal options, with the contract calendar year running from July 1 to June 30.

The RFQ encourages responses from Minority Business Enterprises, Women Business Enterprises, Veteran-Owned Business Enterprises, and other certified disadvantaged business concerns. Respondents are required to monitor the COMMBUYS system for any addenda or modifications to the RFQ and must submit responses electronically by the established deadline, with no hard copy submissions accepted. All communication regarding the RFQ must be conducted in writing with the designated contact person only; unauthorized contact with MSBA employees or board members may result in disqualification. No bidders conference or site visit has been scheduled for this procurement. The RFQ does not specify an incumbent vendor, current contractor, or listed award value or budget range in the available documentation.