RFQ Snow Removal Services

The Brainerd Housing and Redevelopment Authority (HA) is requesting bids for snow removal services at five parking lots in Brainerd and two in Crosby under IFB 2026-004, with sealed bids due July 7, 2026 at 1:00 p.m. and a non-mandatory pre-bid conference on June 23 at 8:00 a.m. The HA is a federally subsidized housing entity subject to HUD requirements under Title 24 CFR and HUD Handbook 7460.8 REV 3, with Section 3 employment compliance obligations applicable if HUD funding is involved — a key filter for vendors unfamiliar with federal housing subsidy compliance.

Contractors must be qualified, licensed, and insured entities with Minnesota Contractor Registration or Exemption. The scope includes plowing, shoveling, and salt/sand application at designated service areas (North Star Apartments with 54 spaces, North Star Overflow with 34 spaces, employee parking with 31 spaces, Brainerd South Apartments with 84 spaces, and Valley View Townhomes with 29 spaces) triggered when snow depth reaches two inches per National Weather Service Brainerd Airport measurement. All labor, equipment, and materials are the contractor's responsibility at no additional cost to the HA.

Pricing must be submitted as flat-rate fees for four snowfall increments (up to 5 inches, 5–9 inches, 9–12 inches, and over 12 inches) per service area. Contractors must comply with the Brainerd HA's Maintenance Wage Rate Determination (2023–2025) and carry general liability, workers' compensation, and automobile liability insurance naming the HA as additional insured. Performance and payment bonds are required if subcontractors are used. The contract runs September 1, 2026 through August 31, 2027 with four optional one-year renewal periods. The HA intends to award one contractor and will select the lowest responsive and responsible bidder. Questions are due June 30, 2026 at 9:00 a.m. Bid submissions must include the signed IFB, Form of Bid (Attachment A), HUD Forms 5369-C and 5369-A, Profile of Firm Form, Equal Employment Opportunity statement, and debarment and conflict-of-interest disclosures.