RFQ - Service Contract for Lab Gas

The State of Oregon Department of State Police is soliciting sealed quotes for a service contract for laboratory gas cylinder delivery and management services through the OregonBuys procurement process (Bid #S-25700-00015875). The procurement seeks a qualified contractor to provide full cylinder delivery, empty cylinder pickup, scheduled exchanges, and on-demand gas services to designated laboratory locations. The contractor must supply Ultra-High-Purity Helium, Ultra-High-Purity Hydrogen, Nitrogen, Liquid Nitrogen, and Zero Air in liter cylinders, with all gases meeting specified purity levels and compliance with OSHA and DOT standards. Key deliverables and objectives include maintaining accurate inventory tracking, providing Material Safety Data Sheets and Certificates of Analysis for all gas lots, delivering emergency services within 24 hours upon request, and adhering to all applicable spill response and incident reporting protocols. Required qualifications include the ability to manage hazardous materials, maintain comprehensive insurance coverage, and demonstrate compliance with federal and state laws and Oregon tax regulations. The Request for Quote was posted on February 6, 2026, with proposals due by February 18, 2026. Pricing will be established at contract execution for various line items including cylinder rental fees, delivery fees, hazmat fees, and emergency delivery surcharges, with contractors permitted to increase rates with at least 60 days' prior written notice.

The contract documents do not specify set-aside designations or restrictions limiting responses to particular types of organizations or disadvantaged enterprises. No incumbent vendors or current contractors are identified in the available documentation. The contract is structured as a not-to-exceed agreement with a maximum total compensation of $250,000, effective for five years from the date of full execution, with a maximum contract term of ten years or until the compensation cap is reached, whichever occurs first. The contractor must maintain comprehensive insurance coverage including Workers' Compensation with limits of $500,000 for employers' liability, Commercial General Liability of $1,000,000 per occurrence and $2,000,000 aggregate, and Automobile Liability Insurance of $1,000,000 combined single limit. Certificates of Insurance must be provided prior to performing services, and claims-made coverage must be maintained for a minimum of 24 months following contract completion.