RFQ Reverse Osmosis System Preventative Maintenance, Atlanta VA Medical Center

The Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office 7 is soliciting offers for preventative maintenance and repair services on a reverse osmosis/deionized water purification system serving the Pathology and Laboratory Medicine department at the Atlanta VA Medical Center in Decatur, Georgia, with offers due September 25, 2026 at 10:00 a.m. EDT. The solicitation is unrestricted with no small-business set-aside.

The scope includes full corrective and preventive maintenance for the critical water system, unlimited phone support, emergency response within 24 hours with completion within 48 hours, replacement parts (new OEM parts), and water quality testing every six months. Specific line items cover monthly service contracts and scheduled filter replacements (2.5 x 10 5-micron prefilters, D25 carbon filters, D25 mixed-bed filters, and 5-micron Pentek EP-10 carbon-block filters) for each contract period.

The contract runs from October 15, 2026, through October 14, 2027, with four optional one-year renewals extending through October 14, 2031. The estimated total contract value is $41 million for the entire period. Place of performance is the Atlanta VA Medical Center, 1670 Clairmont Road, Decatur, Georgia 30033. The contract is structured as firm-fixed-price with monthly invoicing in arrears, pending availability of FY27 funds, and payment via the Tungsten electronic system.

The contractor must comply with VA guidelines, Joint Commission standards, College of American Pathologist requirements, HIPAA regulations, and applicable Federal acquisition regulations. Field service engineers and technicians must be fully trained and competent. Contract administration is directed by Michael Barton, Contracting Officer. Questions were due September 18, 2026, at 10:00 a.m. EST.