RFQ-RC-2025-004-Flow Meter Inspection & Calibration Services

The County of Rockland's Department of General Services (DGS) Purchasing Division is soliciting quotations for Flow Meter Inspection and Calibration Services through RFQ-RC-2025-004. The procurement seeks a qualified contractor to perform annual inspection, calibration, and testing services for 27 flow meters located at various pump stations throughout Rockland County, including meters manufactured by ADS, Endress & Hauser, Fisher, Krohne, Manning, Nivus, Rosemount, Siemens, and an additional Ametek Drexelbrook model. Bidders must have in-house instrumentation engineers or technicians with a minimum of three years of experience performing flow meter calibration at wastewater treatment facilities. The contract requires a per-meter pricing structure for inspection, calibration, testing, and providing calibration stickers and written certificates for each meter that passes testing. Proposal submissions are due electronically through Empire Procure Connect's Submission Portal by February 27, 2025, at 12:00 PM, with the original solicitation having been amended twice to extend deadlines and update specifications. Evaluation criteria will focus on the lowest responsible bidder, with the county reserving the right to award on a line-item basis and potentially make multiple awards if deemed in the best interest of the county.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. Bidders must submit comprehensive documentation including valid insurance certificates, NYS Workers' Compensation and Disability certificates, and various compliance forms such as non-collusion affidavits, political contribution disclosures, and certifications regarding Iran Divestment Act and Boycott, Divest and Sanctions (BDS) activities. The contract term is one year with an option to renew for an additional one-year term, with total contract expenditures not to exceed $20,000. Vendors must complete a Certificate of Experience form documenting up to five past business references to demonstrate professional qualifications. The Statement of Disclosures requires extensive transparency about business operations, political contributions, and legal history, with all documentation to be signed under penalty of perjury. Potential bidders must provide detailed information about their business, including ownership structure, previous contract performance, and commitment to ethical business practices.