RFQ Radio Communications System

Carroll County School District (CCSD) in Carrollton, Georgia has issued a Request for Proposal (RFP) for the upgrade and installation of a 2023 Radio Communications System to modernize the district's bus transportation operations. The procurement seeks to convert the existing analog radio system to a digital, programmable Motorola MOTOTRBO Linked Capacity Plus system serving county-wide transportation needs. Deliverables include 220 new mobile radios (XPR5550 or equivalent), portable radios (MOTOTRBO R7 and R2 models), 21 desktop control station base radios, 2 Motorola SLR5700 repeaters with backup power at three designated tower locations, multicoupler/combiner units, rack equipment, antenna systems, and CTI Products Radio Pro Dispatch software with GPS and text messaging capabilities. Professional services required encompass FCC licensing, county-wide equipment survey, installation, programming, testing, training, and asset documentation. Proposals must be submitted in sealed format with one original and three copies to the CCSD Transportation Department at 164 Independence Drive, Carrollton, GA 30116 by 2:00 PM on September 27, 2023. Written questions must be submitted by September 15, 2023 at 12:00 PM. Evaluation will be based on vendor qualifications (40 points), schedule and scope of work methodologies (15 points), cost (40 points), and value-added elements (5 points), with award anticipated within 60 days of proposal opening. Vendors must be authorized Motorola Distributors and Partners licensed to service and repair Motorola equipment, with pricing required to be firm for the entire contract period including all delivery, installation, programming, labor, materials, and FCC licensing fees.

Respondents must comply with O.C.G.A. 13-10-91 regarding E-Verify authorization and demonstrate comprehensive insurance coverage, including general liability of $2,000,000 aggregate and performance/payment bonds equal to 100% of the contract price. CCSD reserves the right to reject any or all proposals and is exempt from federal excise tax and state and local taxes. The RFP does not identify specific set-aside designations for disadvantaged enterprises or minority-owned businesses, nor does it list any incumbent vendors or current contractors. The contract will remain valid through project completion and final sign-off by CCSD, with the project timeline including mobilization and survey periods followed by installation and one week of post-deployment support. While no specific budget range or award value is disclosed in the RFP documentation, the scope of equipment and professional services required suggests a substantial procurement; interested vendors should review the complete RFP for detailed specifications and pricing requirements.