RFQ Q50765 Procurement of Preventative Maintenance for Wellness Center Equipment

The Metropolitan Atlanta Rapid Transit Authority (MARTA) is soliciting quotes through Request for Quotation Q50765 for preventative maintenance services on wellness center equipment across 12 designated MARTA facilities in Georgia. The procurement requires qualified firms to provide comprehensive preventive maintenance and inspection services for treadmills, ellipticals, stationary bikes, steppers, climb mills, and weight equipment through quarterly inspections that include cleaning, adjustments, lubrication, testing, and detailed reporting. Services must be delivered Monday through Friday between 8:00 a.m. and 4:00 p.m., excluding MARTA-recognized holidays, with an estimated four service visits per location annually. Qualified vendors must demonstrate competence and experience in wellness equipment maintenance, maintain valid Georgia business registration, maintain current E-Verify enrollment, provide proof of insurance and bonding, and submit conflict-of-interest certifications. Pricing must address quarterly preventive maintenance at all 12 locations plus two allowances: a $2,000 lump sum for parts and materials and an $800 per hour rate for will-call services including emergency and after-hours support, with a maximum quotation ceiling of $199,999. The advertisement was posted on October 29, 2025, with questions due in writing to Shamara Williams, Contact Specialist II, by November 10, 2025, at 2:00 p.m., and quote submissions due by December 1, 2025, at 2:00 p.m. The contract award will consist of a five-year term comprising five one-year base years with no renewal or extension options, commencing upon MARTA's written Notice to Proceed.

This procurement includes no specific set-aside designations for disadvantaged or minority-owned enterprises, though quoters must submit Small Business Enterprise utilization plans with a 0% goal for this project. All quoters must comply with illegal immigration reform affidavits and acknowledge any addenda to the RFQ. No incumbent vendor or current contractor information has been identified in the solicitation materials. Quoters are bound to their offers for 120 calendar days from the quote deadline, and all quotes become MARTA property without compensation to the submitting firm. MARTA reserves the right to waive technical defects, cancel the RFQ, award to a non-lowest quoter if deemed in MARTA's best interest, and reject all quotes. The estimated contract value is not explicitly stated but is capped at $199,999 based on the maximum quotation threshold specified in the RFQ.