RFQ-Professional Services-Architecture & Engineering

The City of Troy, New York, Office of the City Comptroller is soliciting sealed qualifications to establish a five-year term contract for on-call professional services in architecture and engineering for public works projects and work in the City right-of-way, with qualifications due September 11, 2026, at 11:00 a.m.

This is an on-call, task-order-based engagement with no guaranteed work volume during the contract period. The contract amount has not been determined. The City reserves the right to extend the term for an additional two years under identical terms and to terminate for cause with ten days' written notice or for convenience with thirty days' written notice.

The scope encompasses design development, cost estimation, permitting assistance, bid document preparation, construction administration, geotechnical and environmental support, capital project review, and right-of-way permit review. Potential projects include municipal building renovations (fire and police stations, water treatment plants), park and playground improvements, street and streetscape enhancements, and infrastructure and utility replacement work. Selected firms will operate under Master Services Agreements with work authorized through project-specific task orders.

Respondents must submit three hard copies and one digital copy in a sealed envelope. Submissions should include firm history, proof of New York business licenses, demonstration of qualified disciplines, key team member resumes with relevant professional licenses, government project experience, cost control and scheduling approaches, and standardized fee schedules by employee job title and hourly rate.

Evaluation criteria are relevant project experience (20%), staff resumes (20%), local presence (20%), response completeness and clarity (20%), references (10%), and cost schedule (10%). No page limit applies. Selected firms will be interviewed. Professional Service Contracts require City Council approval before work commencement.