RFQ - Price Agreement for Child Identification Kits

The Oregon State Police is issuing a Request for Quotation to establish a long-term price agreement for the supply of Child Identification Kits. This procurement seeks to secure a master service agreement framework rather than individual purchase orders, with pricing and terms to remain firm throughout the contract period. The successful contractor will be required to supply Child ID Kits at prices not to exceed those listed in Exhibit A, which will be completed as part of the agreement negotiation. Specific quantities, delivery schedules, and performance dates will be established through individual purchase orders issued by the Agency under this framework agreement. Contractors must accept ordering instruments within seven business days of receipt or provide written rejection with specified reasons. The Request for Quotation was posted on April 16, 2026, with a deadline for quote submission on April 24, 2026. While specific evaluation criteria are not detailed in the available documentation, the procurement anticipates establishing terms that protect the State's interests while ensuring competitive pricing throughout the agreement term.

The price agreement will establish an initial five-year term from the effective date, with the Agency holding the option to extend the agreement up to a total of ten-year period upon written notice delivered no later than 14 calendar days before expiration of the current term. The contractor must obtain and maintain Commercial General Liability Insurance with minimum coverage limits of $1,000,000 per occurrence and $2,000,000 annual aggregate throughout the contract term. Payment terms require the Agency to remit payment within 45 calendar days of invoice receipt, with overdue charges assessed at up to 8% per annum. The contractor must pass through any price decreases offered to other customers immediately upon notification and may request price increases no more than once per calendar year beginning in 2027, with requests submitted at least 60 calendar days in advance and supported by documentation such as U.S. Bureau of Labor Statistics data. The agreement is governed by Oregon law with exclusive jurisdiction in Marion County Circuit Court, and the contractor must comply with all federal, state, and local laws, including Oregon's False Claims Act and tax compliance requirements. No specific award value or budget range is provided in the available documentation.