RFQ PCR-26-0440

The California Department of Forestry and Fire Protection (CAL FIRE) is requesting quotes for 50 units of P25 VHF FM NVIS Panel Mount Transceivers, Model MTP136D-000GN, under RFQ PCR-26-0440, with quotes due October 16, 2026 at 3:00 p.m. Pacific Time. Vendors may propose alternative compliant models subject to approval by the Unit IT Coordinator.

In case of tied bids, preference is given first to Small Business (SB) or Disabled Veteran Business Enterprise (DVBE) certified vendors, with vendors holding both certifications receiving higher preference; remaining ties are resolved by coin toss witnessed by at least two state employees. SB and DVBE claimants must hold current certification from the California Department of General Services.

Quotes must remain valid for a minimum of 30 days. Submissions must be sent electronically to Procurement Analyst Phillip Lacy at Phillip.lacy@fire.ca.gov. All quotes must be submitted on company letterhead with detailed pricing including unit price, applicable sales tax, discounts, total cost, and shipping or e-waste fees if applicable. Required administrative documents include the Bidder Declaration, Payee Data Record (STD. 204), Seller's Permit, and Civil Rights Certification if the contract exceeds $100,000.

The awardee must furnish items within 60 calendar days of quote acceptance. Payment terms are Net 45 days. Bidders must comply with Executive Order N-6-22 regarding Russian sanctions and CalRecycle plastic trash bag certification requirements, and must disclose any use of Generative Artificial Intelligence in bid preparation or contract delivery.