RFQ P2560011, Septic Tank Annual Inspection & Maintenance

The California Department of Fish and Wildlife (CDFW) has issued Request for Quote (RFQ) P2560011 for septic tank annual inspection and maintenance services at the Fillmore Fish Hatchery located at 612 East Telegraph Road, Fillmore, CA. The procurement specifically seeks a qualified vendor to perform comprehensive maintenance on three septic tanks (two 4,000-gallon and one 7,000-gallon) and clear seven sewer lines serving five state-owned housing units and four public restrooms. Services will be required up to three times per year during standard business hours, with a contract term running from July 1, 2025, through June 30, 2028. Bidders must provide unit pricing for each service, and the contract will be awarded on a total basis across three fiscal years. The key deliverables include complete inspection, pumping, maintenance, and documentation of septic and sewer systems. Quotes are due by June 13, 2025, at 5:00 PM (PT), with a proposed award date of June 16, 2025. The evaluation will consider compliance with state regulations, service capabilities, and pricing.

The procurement is specifically structured as a small business option under Government Code Section 14838.5, limiting participation to California Certified Small Businesses registered with the Secretary of State. Bidders must meet several qualification requirements, including compliance with Department of Transportation waste transportation requirements and specific vehicle and safety codes. Insurance requirements are comprehensive, mandating commercial general liability, automobile liability, pollution liability, and workers' compensation with specific coverage limits. The contract requires the selected vendor to handle all equipment, transportation, and disposal costs, and provides flexibility for potential budget adjustments. While a specific total contract value is not explicitly stated, the procurement indicates the final amount will be determined based on the selected vendor's pricing. Notably, the opportunity emphasizes participation of disabled veteran business enterprises and adherence to state procurement guidelines, reflecting California's commitment to diverse and small business engagement in government contracting.