RFQ P2540006 MWA Portable Toilets

The California Department of Fish and Wildlife (CDFW) has issued a Request for Quote (RFQ P2540006) for portable toilet rental and servicing at the Mendota Wildlife Area, covering a three-year contract period from July 1, 2025, through June 30, 2028. The procurement requires vendors to provide and maintain portable toilets across three distinct seasonal periods: General Season (year-round), Waterfowl Season (October 15 - February 15), and Dove Season (August 29 - September 16). During the General Season, the contractor must supply one ADA-compliant and three standard portable toilet units, increasing to three ADA and twenty-one standard units during Waterfowl Season, and adding eight standard units during Dove Season. Deliverables include weekly servicing of units, which encompasses pumping holding tanks, restocking supplies, sanitizing units, and ensuring proper placement and installation. The RFQ was posted on May 30, 2025, with quotes due by June 6, 2025, at 5:00 PM, and a proposed award date of June 9, 2025. Evaluation criteria will primarily focus on the Total Basis of Award amount, with bidders required to provide comprehensive pricing for weekly servicing across the three fiscal years.

The contract is specifically reserved for California Certified Small Businesses, with bidders required to be actively registered with the Department of General Services. Vendors must meet stringent insurance requirements, including commercial general liability, automobile liability, pollution liability, and workers' compensation, with specific coverage limits. The contract involves compliance with various regulations, such as Department of Transportation waste transportation rules and California vehicle and safety codes. While no incumbent vendors are mentioned, the contract includes provisions for potential federal funding, which may introduce additional compliance requirements related to environmental quality standards and telecommunications equipment restrictions. Though the total contract value is to be determined (TBD), reimbursement will be based on actual services rendered and approved by the CDFW Contract Manager. The procurement focuses on creating a comprehensive portable toilet service solution for the Mendota Wildlife Area, ensuring adequate facilities for visitors during different hunting and wildlife observation seasons.