RFQ P2540001 KNWR Portable Toilets

The California Department of Fish and Wildlife (CDFW) has issued Request for Quote (RFQ) P2540001 for portable toilet rental and maintenance services at the Kern National Wildlife Refuge (KNWR), specifically targeting the waterfowl season from October through February for three fiscal years (2025-2028). The procurement requires one ADA-compliant portable toilet and two standard portable toilets to be serviced weekly during the public visitation season, with a proposed contract award date of June 17, 2025. Deliverables include weekly servicing of the portable toilets, with units to be delivered between October 11-20 and removed between February 8-14 each year. Bidders must be legally constituted, registered with the California Secretary of State, and certified as a Small Business. Evaluation criteria will be based on the total basis of award amount, with pricing to be submitted for each fiscal year covering four months of service. The RFQ requires quotes to be submitted by June 16, 2025, with strict compliance to specified insurance requirements including commercial general liability, automobile liability, pollution liability, and workers' compensation.

The procurement is specifically set aside for California Certified Small Businesses, with additional restrictions requiring compliance with Executive Order N-6-22 regarding Russia sanctions and disclosure of any use of Generative Artificial Intelligence in contract performance. Contractors must carry insurance with coverage limits ranging from $1,000,000 to $2,000,000, with the State of California named as an additional insured. The contract includes a one-year extension option and requires adherence to various state regulations, including provisions for small business participation, recycled paper usage, and telecommunications equipment restrictions. While a specific contract value is not explicitly stated, the procurement is for a three-year period with weekly portable toilet services during the hunting season. The contract will involve delivering, installing, and maintaining portable toilets with uniform appearance and proper sanitation, ensuring compliance with federal and state regulatory requirements for wildlife refuge facilities.