RFQ Medical Vacuum Pump Replacement

The Department of Veterans Affairs Network Contracting Office 17 is requesting offers on removal and replacement of medical vacuum system components at the Olin E. Teague VA Medical Center in Temple, Texas under a Service-Disabled Veteran-Owned Small Business (SDVOSB) total set-aside, with offers due July 10, 2026 at 1:00 PM CDT. Only businesses certified by the SBA and listed in the SBA certification database are eligible.

The scope requires removal of existing Ohio Medical vacuum system components and installation of three Ohio Medical S20N 20 HP vacuum pumps and one Ohio Medical Triplex Touch Screen Control Panel (32A), along with associated OEM components including check valves, trip modules, transducers, and temperature switches. Work includes system testing, commissioning, training, and documentation. The contractor must comply with VA Infection Control Risk Assessment (ICRA) requirements and provide a minimum 12-month manufacturer's warranty. Work is performed at the Temple, Texas facility during standard business hours (8:00 AM to 4:00 PM CST, Monday through Friday) with a 60-day performance period from notice to proceed.

Evaluation criteria are technical capability, past performance, and price using comparative analysis procedures. Offerors must submit technical capability statements (maximum 3 pages), line-item pricing on a flat-rate basis, three years of relevant contract references, and applicable permits and certifications. The contract is anticipated to be firm-fixed-price with a $19 million budget allocation. Special trade construction contractors are subject to a 75 percent limitation on subcontracting, with cost of materials excluded. The contract incorporates FAR and VAAR clauses addressing security prohibitions, DEI discrimination, employment standards, and records management. Payment will be made by electronic funds transfer according to SAM procedures. The contract effective date is June 17, 2026.