RFQ Kitchen Canteen Exhaust Duct cleaning

The Department of Veterans Affairs Samuel S. Stratton VA Medical Center is requesting proposals for quarterly kitchen canteen exhaust duct cleaning services at the James J Peters VA Medical Center in Bronx County, New York, with offers due May 8, 2026 at 3:00 p.m. EDT and a mandatory site visit on May 1, 2026. The solicitation is unrestricted and not set aside for small business.

The scope encompasses quarterly maintenance cleaning (four times per year) of nine stainless steel canopies — four in the main kitchen and five in the canteen — including scraping, washing, and polishing of canopy surfaces, interior duct cleaning, blower blade and housing cleaning, and removal of grease and debris in accordance with NFPA 96 standards and EPA guidelines. Work is performed at 7:30 p.m. for kitchen operations and 2:00 p.m. for canteen operations on dates suitable to the Contracting Officer. All crew members must hold OSHA 30-hour certification and Certified Exhaust Cleaning Technician (CECT) credentials; the contractor must employ at least one Certified Exhaust Cleaning Specialist (CECS) and one Certified Exhaust System Inspector (CESI) credentialed through the International Kitchen Exhaust Cleaning Association (IKECA).

The estimated contract value is $9 million. The base contract period runs June 1, 2026 through May 31, 2027, with four optional one-year extensions through May 31, 2031, for a total potential performance span of five years. This is a firm fixed-price contract with quarterly pricing submitted in arrears and paid by electronic funds transfer. Supplemental insurance requirements include workers' compensation with $100,000 employer's liability coverage, $500,000 general liability per occurrence, and $200,000 per person / $500,000 per occurrence automobile liability. Contractor personnel must pass VA security screening and maintain compliance with federal security and privacy laws. Award will be made to the responsible offeror whose offer is most advantageous to the Government considering technical capability, past performance, and price. RSVP for the May 1 site visit is required no later than April 30, 2026.