RFQ Janitorial Services - Dayton VA Medical Center

The Department of Veterans Affairs, Dayton VA Medical Center is requesting quotations for janitorial services under an SDVOSB set-aside, with proposals due August 7, 2026 and a non-mandatory site visit on July 24, 2026.

This is an exclusive Service-Disabled Veteran-Owned Small Business set-aside under NAICS 561720 with a small business size standard of $22 million. Only SDVOSB-certified firms may compete.

The scope encompasses housekeeping and custodial services across approximately twenty buildings totaling 622,750 square feet at the Dayton VA Medical Center facility in Dayton, Ohio. Services include daily cleaning of administrative areas, clinics, restrooms, and common areas; weekly periodic maintenance; and semi-annual deep cleaning of carpets and hard floors. The contractor must designate a full-time contract manager fluent in English, comply with Department of Labor wage determinations, maintain a comprehensive quality control program, and ensure all personnel complete security vetting and acquire PIV badges. Contractor qualifications require compliance with OSHA, EPA, and Joint Commission standards and annual employee security training.

The contract runs October 1, 2026 through September 30, 2027 (base year) with four optional one-year extensions through September 30, 2031. Performance is on a firm fixed-price basis with monthly invoicing in arrears. The Government reserves the right to add or remove facilities and adjust service quantities and types, with potential contract value increases up to twenty percent of the base award.

Key performance standards include no more than three certified customer complaints monthly, adherence to approved schedules with no more than three percent deviation, maintenance of training documentation within ten days of required dates, and no more than five professional appearance complaints annually. The contractor must submit monthly quality assurance reports through the VA's hospital tracking system.

Questions are due July 31, 2026 at 1:30 PM EST.