RFQ-its 1788

The California Department of Forestry and Fire Protection (CAL FIRE) has issued Request for Quote (RFQ) PCR #24-1788, seeking to procure a PortaCount Model 8048-T Respirator Fit Tester with specific technical requirements. The procurement involves one complete system that includes a PortaCount Model 8048-T with accompanying components such as a carry case, AC adapter, particle generator, Microsoft Surface Go Tablet, and FitPro Ultra Fit Test Software. The solicitation requires a two-part warranty structure: an initial 2-year warranty with the equipment and a separate 5-year bumper-to-bumper Quality Guard Warranty that covers annual cleaning, calibration, and repair services. The RFQ follows an Informal Competitive acquisition method, with vendor quotes due by May 13, 2025, at 3 p.m. Pacific Time. Vendors must submit comprehensive quotes on company letterhead, detailing item pricing, sales tax, potential discounts, total cost, shipping expenses, and e-waste fees. Technical evaluation will likely focus on the completeness of the proposed solution, warranty coverage, and compliance with specified equipment specifications.

The procurement opportunity contains specific set-aside provisions that provide advantages to Small Business (SB) and Disabled Veteran Business Enterprise (DVBE) certified vendors. Vendors must submit additional documentation including a Bidder Declaration, Commercially Useful Function documentation, and DVBE Declarations, with documentation requirements varying based on the contract amount. The solicitation includes unique compliance requirements such as provisions related to Russia sanctions and plastic trash bag certification. Payment terms are structured as Net 45, offering favorable financial conditions for the selected vendor. While the specific budget range is not explicitly stated, the procurement appears focused on specialized respiratory testing equipment for CAL FIRE's operational needs. Vendors must demonstrate technical competence, warranty support capabilities, and compliance with state procurement regulations to be considered for this contract opportunity.