RFQ Install four (4) mini split HVAC systems in Trailers 2 and 3 for USDA ARS

The United States Department of Agriculture Agricultural Research Service is soliciting quotations for installation of four mini-split HVAC systems in Trailers 2 and 3 at its Insect Behavior and Biocontrol facility in Tallahassee, Florida (NAICS 238220), with quotations due August 13, 2026 at 1500 hours local time and an organized site visit scheduled for August 6, 2026 at 1:00 p.m. Eastern Time (RSVP required by August 5). This is a Total Small Business Set-Aside, restricting competition to small businesses.

The scope includes all labor, materials, equipment, supplies, supervision, and transportation necessary to install the systems in accordance with the Statement of Work. The contractor must complete all work within 45 days after issuance of the notice to proceed and begin work within 12 calendar days of award. The facility is located at 6383 Mahan Drive, Tallahassee, Florida 32308.

Evaluation follows Lowest Price Technically Acceptable (LPTA) criteria, weighing technical capability, past performance, and price. Offerors must provide pricing for all line items, technical documentation demonstrating relevant experience with mini-split HVAC installations completed within the past five years, a technical and management approach statement, and confirmation of ability to meet the 45-day completion deadline.

The solicitation is a firm fixed-price purchase order with one anticipated award. A Department of Labor General Decision wage determination (FL20260233, dated May 18, 2026) applies, requiring compliance with Construction Wage Requirements and submission of payroll records. The contractor must submit a Payment Bond or Irrevocable Letter of Credit within 10 calendar days after award on Standard Form 25A; notice to proceed will not be issued until approved. All invoices must be submitted electronically through the Invoice Processing Platform at www.ipp.gov. Offerors must maintain active registration in the System for Award Management and provide their Unique Entity Identifier with their quotation. Quotations must be submitted electronically to Michael.Sherlock@usda.gov.