RFQ HVAC Exhaust Replacement for USDA ARS

The USDA Agricultural Research Service (ARS) is soliciting offers on a total small business set-aside basis (NAICS 238220) for HVAC exhaust system replacement at its facility in Corvallis, Oregon, with sealed offers due June 30, 2026, and a mandatory site visit on June 10, 2026 at 11:00 a.m. Pacific Time. Attendance at the organized site visit is required for consideration; participants must RSVP by June 9, 2026.

The scope includes all labor, materials, equipment, supplies, supervision, and transportation to replace the laboratory air exhaust system, including the rooftop exhaust unit, ducting, dampers, and controls. Offerors must provide evidence of similar HVAC exhaust work completed within the prior five years, including project scope, dollar value, period of performance, location, and contact information. A detailed technical and management approach is required. Substantial completion is due within 180 days of the notice to proceed, with final completion within 365 days. Work is subject to Department of Labor General Decision No. OR20260094 (dated May 18, 2026) and prevailing wage requirements, including payroll record submission to the contracting office.

Award will be made on a firm fixed-price basis to the lowest price technically acceptable offeror whose conforming offer demonstrates technical capability and acceptable past performance. Performance and payment bonds (or an irrevocable letter of credit) are required within 10 calendar days after award and must be approved before work commences. Offerors must maintain an active System for Award Management (SAM) registration with a valid UEI number prior to quote submission. All offer prices must remain firm for 90 calendar days from the offer due date. Invoices must be submitted electronically through the Invoice Processing Platform (IPP) at www.ipp.gov. The contracting office is USDA ARS Acquisition and Property, Beltsville, Maryland; the point of contact is Michael Sherlock. Solicitation number is 1232SA26Q0648.