RFQ HVAC APU CP-3 & G-19 Repairs and Parts

VA North Texas Health Care System, procuring through VA Network Contracting Office 17 (San Antonio), is requesting offers for repairs and replacement parts for CP-3 and G-19 air-handling units at Dallas VA Medical Center, with offers due July 31, 2026 and a mandatory site visit on July 22 at 10:00 a.m. CST. This is a total Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside under NAICS 238220 with a 100 percent small-business restriction; non-SDVOSB subcontracting is capped at 75 percent of the government-paid amount.

Work is located at Dallas VA Medical Center, 4500 S. Lancaster Road, Dallas, Texas 75216. The scope includes removal and disposal of two existing fan assemblies and 30 HP motors, and furnishing and installation of two new blower wheels, two new 30 HP motors, two new fan shafts, four new pillow block bearings, leveling assemblies, sheave and belt-drive alignment, belt-tension verification, bearing-alignment verification, startup and operational testing, and work-area cleanup. Work must be completed within 90 days of start date, performed during normal working hours (0700–1600 Monday–Friday) unless otherwise approved, with daily progress reports required. A one-year warranty on all work from date of acceptance is mandatory.

The estimated contract value is $19 million. Evaluation follows Lowest Priced Technically Acceptable (LPTA) procedures. Offerors must submit a signed SF 1449, a capability statement demonstrating at least three years of relevant experience in HVAC repair, and references from three similar projects completed within the past three years. Personnel performing HVAC mechanics must obtain background investigations commensurate with Tier 1 Low Risk designation. Compliance with OSHA, facility safety regulations, VA security protocols, and personnel-vetting and records-management requirements is mandatory. Invoices are submitted electronically via the Tungsten Network for electronic funds transfer payment upon completion, inspection, and acceptance. Technical questions are due July 23 at 13:00 CST.